AI Agenda Maker – What A Mistake!
You’ve just come out of a long meeting and have been asked to put together a summary, organized notes, and action items.
Thankfully, AI can help with this task. But there are several issues that need to be considered before implementing this technology. Here are five of them:. 1. It’s Not Personalized
While it is important to remain flexible during meetings and allow room for discussion, an AI-generated agenda can be helpful to keep the meeting on track and help participants understand what is being discussed. It also helps to reduce the number of irrelevant topics and discussions.
Using an AI tool like Trevor can make preparing for meetings easier by reducing the amount of time needed to create and distribute an agenda. The tool automatically collects information from your calendar and other sources, including notes and emails, and then reorganizes them into a clear, concise format that is easy to read. It also eliminates the need to take detailed notes during the meeting and can save you up to 10 minutes per meeting.
Another tool that can help with the task of creating an agenda is ChatGPT, which uses natural language processing to take human-like notes and summarizes them into a written transcript. You can then use this transcript to prepare for your next meeting by identifying action items and creating an agenda. However, it’s essential to review the transcript to ensure that it includes all relevant information and is free of distractions or unnecessary text.
Lastly, Avoma is an AI-powered note-taking tool that allows you to focus on the conversation and saves up to 10 minutes per meeting by taking human-like notes for you. It provides a summary, organized notes, and action items, and it can identify speakers, keywords, and topics. It also provides a full transcription of the meeting and can even schedule follow-up calls. Avoma is free to try and offers a paid subscription plan starting at $17 a month that includes a full set of features. 2. It’s Not Detailed
AI note-taking tools are a great tool for saving time by automatically taking meeting notes and organizing them into an agenda. However, they’re not perfect and may not capture all the details you need. It’s important to check over the agenda and meeting summary before you use them. This ensures that the AI is not overlooking anything and also helps to identify any areas for improvement.
To get the most detailed agenda possible, prompt ChatGPT to write formal outline-style notes by including the main ideas as different headings in the transcript. You can then double-check the notes against the transcript to see if they are accurate. This step is especially important if you’re using the agenda to create a follow-up meeting or want to make sure the notes include any action items that were mentioned during the meeting.
When creating an agenda, be sure to clearly define what each item is about and who will lead the discussion or coordinate a specific section of the meeting. This will help ensure that all of the key topics are covered and that the meeting is as productive as possible. AI SEO Generators 3. It’s Not Flexible
Putting together an agenda for a follow-up meeting can feel like a chore. It can take a lot of time to put together a summary, organize notes and action items, and prepare an outline for the next meeting. AI tools can help speed up the process by summarizing meetings, identifying action items and creating outlines. However, they can’t take over completely. It’s still important to take your own notes during a meeting, as well as do follow-up tasks.
For example, if you have a follow-up call with a client or potential business investor that was mentioned in the meeting but is not listed as an action item, you’ll need to prompt the AI tool to add that in. It’s also important to review the generated content after a meeting, to ensure accuracy and consistency.
One AI tool that can help you with this is Avoma, which allows you to highlight notes during a meeting and automatically generates a transcript afterwards. It also has real-time transcription and can identify speakers, topics, and custom keywords. It is available for free, though there are paid plans that offer more functionality. 4. It’s Not Concise
If you use AI tools to take notes and organize meeting summary points during a call, it’s important to double-check that the content that gets created is accurate. Otherwise, you may end up with inaccurate information that can be misinterpreted by a client or business partner. For instance, if an AI tool doesn’t include details about follow-up calls in its summary, it can cause confusion and delay your team from moving forward with projects.
One way to avoid this problem is to make sure that you include all necessary details in the agenda before starting the meeting. Another way is to use an AI meeting assistant that specializes in taking detailed outline-style notes that help you identify key ideas and topics. For example, ChatGPT offers automated notes that provide a comprehensive summary of your meetings with real-time transcription and auto-highlighting during the call. You can even add custom keywords to identify specific topics and speakers. This makes it easier to find the information you need when reviewing and creating your meeting notes.
AI-generated meeting agendas are a great tool to have for any business, but they’re only as good as the human participants that follow them. To get the most out of your AI-generated agenda, it’s important to set clear goals and objectives for each meeting. This will ensure that the AI-generated agenda is aligned with the meeting’s purpose and helps everyone understand what’s expected of them during the discussion. Moreover, it’s essential to stick to the agenda during the meeting so that you don’t lose focus or waste time on irrelevant topics. 5. It’s Not Accurate
Taking notes during the meeting and then organizing them into an agenda can be time-consuming, which is why using AI tools to help with this process can save you a lot of work. However, these tools are not infallible and it is important to check their content for accuracy.
One such tool is ChatGPT, which can automatically generate detailed meeting summaries and identify action items from the meeting transcript. You can prompt the AI with something like, “Create a summary and list of action items from the previous meeting,” or just paste in the meeting transcript to get a thorough and automatic note that breaks down the key points into different sections. It’s important to double-check the generated content to ensure accuracy, especially if there are any details that were glossed over or left out by ChatGPT.
Another AI meeting assistant is Fathom, which provides real-time transcription and can highlight the most relevant moments in a recording or transcript. It can also automatically upload meeting notes to your CRM or project management tool and identify speakers, topics, and custom keywords. Its free personal plan includes audio upload of up to two hours a month, while its paid plans start at $17 a month.
Once you have a summary, outline, and action items prepared for the next meeting, it is important to stick to them during the actual meeting. This will keep the discussion focused and prevent the meeting from deviating from its intended goals. It’s also a good idea to review the AI-generated agenda after the meeting to ensure that all the important topics were discussed and to identify any areas for improvement.
AUTHOR: JAZZY EXPERT – Search Engine Optimization Team Head at Linkedin